Executive Assistant to the Directors

Job type: Full time (37.5 hours per week), fixed term 12 months

Location: Sheffield; but you may occasionally travel in the UK - primarily between Sheffield and London. (Currently home based due to COVID-19)

Salary:£22,000 - £27,000, dependent upon experience, plus excellent benefits

Closing Date:  12th April 2021

An opportunity to be part of a dynamic social change charity, working at scale across the UK and internationally.

Good Things Foundation is the UK’s leading digital and social inclusion charity. Our mission is a world where everyone can benefit from digital. Through our Online Centres Network of hyperlocal partners, we are supporting people and communities to overcome some of the most pressing social challenges they are facing through digital.

Since 2010 we’ve helped over 2.8 million people to improve their lives using digital, driving positive outcomes such as employment, reducing loneliness, supporting basic digital skills, and health and wellbeing.

We are seeking a dynamic, ambitious and values-driven Executive Assistant to provide all aspects of executive support to our Senior Management Team. The team includes the Group Chief Executive Officer, Chief Operating Officer, the Director of Digital Social Inclusion, the Director of Design, Research and Communications and the Group Finance and HR Director.

Your responsibilities will include:

Support to the Group Chief Executive & Senior Management Team (SMT)

  • Organise meetings for the Group CEO and Senior management team with internal and external stakeholders (in different time zones), providing or commissioning appropriate briefings and compiling all necessary paperwork.
  • Manage all contacts and follow up actions resulting from meetings and networking events attended by the Group CEO and SMT, including an action Log for Group CEO/SMT to complete or allocate actions to others as required.
  • Support the Group CEO with managing her diary, emails, key documents and papers.
  • Manage all speaking requests for the Group CEO/SMT, drafting presentations, and delegate speaking invites to others in the Leadership Team as required.
  • Manage communications for the Directors where relevant such as; making initial calls for the Directors, writing blogs / article briefings, or following up emails or actions.
  • Manage all contacts and follow up actions resulting from meetings and networking events attended by the Directors.
  • Arrange agendas for weekly Senior Management Team meeting and Leadership meeting.
  • Balance the needs of the Directors you work with to ensure they get the support they need when required.

Supporting the Governance of the charity:

  • Organise Board meetings, ensuring venues are arranged where required and travel is organised for Trustees where required
  • Organise agendas for Board Meetings (UK and Joint Committees), provide support for agendas for Australian Board Meetings if required
  • Take accurate minutes at all Board Meetings, log and follow up actions
  • Keep abreast of developments in charity governance and ensure the organisation’s governance is in line with best practice
  • Ensure all staff are offered membership of the Company, maintain conflict of interest records and manage elections for Staff Trustees
  • Complete annual charity governance reporting to the Charity Commission
  • Provide company secretarial cover to the Group Director of Finance and HR

Internal communication:

  • Organise team meetings; put together agenda, invite guest attendees, prepare business updates and organise staff presentations
  • Prepare regular updates to staff; share communication using Slack, email or other appropriate channels
  • Organise staff events including Annual General Meeting, christmas party, SMT/Leadership or departmental away days and supporting with the planning of our annual conference

It is essential that you are able to demonstrate that you possess the following experience, knowledge, skills, education and qualifications:

  • Experience of working for Directors or providing executive support
  • Experience of organising events
  • Experience of the charity sector
  • Demonstrable passion for the role of digital technology to deliver social change
  • Being proactive in making a sustainable difference through voluntary or other activities
  • Being able to balance competing demands from a member of senior staff or equivalent
  • Excellent written skills
  • Confident communicator
  • Ability to think innovatively
  • Excellent time management and ability to prioritise
  • Excellent IT skills
  • Proactive and confident in working with Senior Leadership
  • Strong stakeholder management skills
  • A self-starter that is able to forward plan
  • Great team player and able to work independently
  • Strong commitment to digital and social inclusion

Good Things Foundation is a social change organisation with a mission to ensure that everyone benefits from digital. We live the change we are seeking to achieve and encourage applications from diverse backgrounds. We operate a policy of providing equal opportunities in all aspects of work including recruitment, training, and promotion, whatever the colour, race, religion, belief, ethnic or national origin, gender, sexual orientation, marital status, age or disability of an employee, having regard to the individual's aptitudes and abilities and requirements for the job. Good Things Foundation is opposed to all forms of unlawful and unfair discrimination. Our goal is also to be truly reflective of the makeup of society and we actively welcome difference.

Safeguarding Statement and Pre-Employment Checks

Here at Good Things Foundation, we work with vulnerable adults and are fully committed to ensuring their safeguarding and welfare at all times, in line with our Safeguarding Policy and Procedures. All of our employees, contractors and volunteers will be expected to comply with the policy and procedures. Upon a conditional offer of appointment being made, all employees will also be required to satisfy our pre-employment screening process which for this position, will include:

  • An identity check (photo ID)
  • Receipt of two satisfactory references
  • Documentary evidence of right to work in the UK

How to apply:

Please return the Application Form and your CV to: recruitment@goodthingsfoundation.org by the closing date of 12th April 2021. Please also complete the equality form to help us monitor our commitment to equality and diversity.

*Application packs can be made available in other formats (for example, large print), so please contact us if you need to discuss what alternative format would be accessible for you.

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